PRIVATE BODY MANUAL IN TERMS OF S51 OF THE PROMOTION OF ACCESS TO INFORMATION ACT – ACT 2 OF 2000 OF THE REPUBLIC OF SOUTH AFRICA (PAIA)

INTRODUCTION

The Promotion of Access to Information Act 2 of 2000 gives effect to the constitutional right of access to any information held by the state and any information that is held by another person and that is required for the exercise or protection of any rights. The Act sets out the requisite procedures associated with any such requests for information.

In terms of the Act, where a request for information is made to a body, there is an obligation to provide the information, except where the Act, expressly provides that the information may not be released. In that context, Section 9 of the Act recognises that access to information can be limited. The limitation relates to circumstances where its release would pose a threat to the protection of privacy, commercial confidentiality, and the exercising of efficient governance.

1. CONTACT DETAILS [Section 51(1)(a)]

Name of body: IDI TECHNOLOGY SOLUTIONS (PTY) LTD (REG NO.: 2002/012395/07)

Postal address:
P.O. BOX 3009
RANDBURG
2125

Telephone number: + 27 11 540 9100

General fax number: +27 11 540 9110

Website: www.barnowl.co.za

E-mail: jcrisp@barnowl.co.za

Contact person: CHERYL KELLER

cheryl@barnowl.co.za

Nature of business: Integrated Governance, Risk, Compliance and Assurance Software

2. THE SECTION 10 GUIDE FOR REQUESTERS ON HOW TO USE PAIA [Section 51 (1) (b)]

The Human Rights Commission is able to assist any person on the use of the PAIA. The guide should be available from the offices of the South African Human Rights Commission. Kindly direct any queries to:

The South African Human Rights Commission:
PAIA Unit
The Research and Documentation Department

Postal Address:
Private Bag 2700
Houghton
2041

Telephone Number: +2711 484 8300

Fax Number: +2711 484 7146

Website: www.sahrc.org.za

E-mail: PAIA@sahrc.org.za

3. LATEST SECTION 52(2) NOTICE [Section 51 (1) (c)]

There are no such notice(s) has/ have been published.

4. RECORDS AVAILABLE IN TERMS OF ANY OTHER LEGISLATION [ Section 51 (1) (d)]

Where applicable and insofar as the requestor complies with the requirements of the below mentioned Act, records are available in accordance with the following legislation:

a. Basic Conditions of Employment Act 75 of 1997;
b. Employment Equity Act55 of 1998;
c. Financial Intelligence Centre Act, 38 of 2001;
d. Income Tax Act 58 of 1962;
e. Insolvency Act 24 of 1936;
f. Intellectual Property Laws Amendment Act 38 of 1997;
g. Labour Relations Act 66 of 1995;
h. Promotion of Access to Information Act 2 of 2000;
i. Unemployment Insurance Fund Act 63 of 2001;
j. Value Added Tax Act 89 of 1998.

5. ACCESS TO THE RECORDS HELD BY IDI TECHNOLOGY SOLUTIONS (PTY) LTD [Section 51(1)(e)]

5.1 Human Resources
Director Summary and details of the individual directors.

5.2 Company Information
General Company Information
Capital Information
Name and details of the Auditor(s)
Name and details of the Company Secretary

5.3 Records Not Accessible to the Public
Records that are protected by reason of their confidential nature, legal or other privilege.

6. THE REQUEST PROCEDURE TO GAIN ACCESS TO RECORDS

6.1 Form of request:
6.1 The person requesting the documents must make use of the prescribed form when making a request for access to a record. This request must be made to the head of the private body. The request can be made to the address, fax number or electronic mail address of the body concerned [Section 53 (1)].

6.2 The requester must provide sufficient detail on the request form to enable the head of the body to identify the record and the requester. The requester should also indicate which form of access is required and provide their details to be so informed. [Section 53 (2) (a) and (b) and (c)].

6.3 The requester may identify the right that is sought to be exercised or to be protected and provide an explanation of why the records are necessary for the exercise or the protection of that right. [Section 53(2) (d)].

6.4 If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body. [Section 53 (2) (f)].

6.5 The prescribed for of the Request for Access to Record of Private Body is available at the South African Human Rights Commission, alternatively the same can be downloaded from their website www.sahrc.org.za.

7. FEES APPLICABLE TO ACCESS REQUEST

A requestor who is not a personal requestor must pay the required request fee as per section 54 of the Act. A comprehensive fee structure for the Request for Access to Record of Private Body is available at the South African Human Rights Commission. The same can be downloaded from their website at www.sahrc.org.za.

8. AVAILABILITY OF THE MANUAL

This manual is available for inspection at the Head Office of IDI Technology Solutions (Pty) Ltd Wedgefield Office Park, 17 Muswell Road South, Bryanston.

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Linden Ext
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Postal Address

PO BOX 3009
Randburg
2125

Telephone

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Email

More Information: info@barnowl.co.za
Product Support: support@barnowl.co.za

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