BarnOwl
Knowledge
Base
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1. GENERAL: What permissions should a user have / permission the group should have for the Open (free) license users?
For Open (free) license users, the following fields should be ticked under the Application tab.
- Web Voting Access
- Web Action Plan Access
For more information on the overview of permissions in BarnOwl, click here.
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2. GENERAL: Do I need to enter a username and password when we use NT (Windows) Authentication?
No, you do not need to enter a username or password when NT Authentication is used. This is applicable for both the BarnOwl rich modules and the BarnOwl Web.
For more information on logging into BarnOwl, click here.
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3. GENERAL: Should a user have both user permissions and group permissions?
No, a user should have either individual user permissions or they should have group permissions.
For more information on the related topics, click on the links below.
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4. RM: How to move risks and the linked items from one unit to another unit?
Multiple unit items and the linked items (with the exception of Action Plans) within a unit, can be moved from one unit, to another unit using the Apply Wizard. This will copy over all the library information (left side of the forms) to the selected unit(s) and you will be able to select whether you want to also apply the ratings and workshops.
For more information on how to use the Apply Wizard, click here
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5. RM: How to unlink / remove a risk (or any other object) from a unit? (and mention in the answer the implication of the linked objects)
Items can be unlinked from the unit by using the Create / Link form. Right click on the item and select Create / Link > …
In the Create / Link form you will see all the linked items on the right side of the screen. Use the red arrow next to the item, to move it to the left side of the screen.
When you unlink an item, a window will open to show you a preview of all the linked items that will also be removed, you will click on Yes if you would like to proceed.
For more information on the Create / Link form click here and the Remove Preview, click here.
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6. RM: Which report/s can be used to view data form one period to another period?
You can use the following report in the reports menu to track trends in BarnOwl
- Reports Menu > Trend > Risk Trend Report
- Reports Menu > Trend > Risk Movement Trend Report
- Reports Menu > Trend > Residual Risk Trend Report
- Reports Menu > Trend > Control Trend Report
- View Menu > Risks > RR vs RR Risk Movement Heatmap
Trend reports on BarnOwl is configured to use the BarnOwl data periods. These data periods can be set up to run automatically in the background, or can be created manually by a BarnOwl Administrator in Server Management Console.
For more information on data periods, click here.
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7. RM: What is the difference between the risk register and the flat risk register? (and key advantages of using the flat risk register)
The Flat Registers in BarnOwl can give you a global view of the parent unit, and all linked child units. The flat registers are divided into two register views; the Flat view register, and the Item view register. The flat view register loads information specific to the item (unit path, standard fields and custom field1) 2. The item view register will show you all objects linked to the item. Objects can be open directly from these registers and there are extra functionalities built into these registers that the standard registers do not have (refer to the link below ‘Flat Register Buttons’).
For more information on the topic, click on the links below.
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8. IA: How can I edit an existing audit procedure (in the library) to be specific to only my project?
Library Audit procedures are copied into Audits. This means that while an Audit procedure can be Library linked, any changes made to the Library Audit Procedures will not affect the copies within existing audits. The Audit Procedure can be in one of three states. The bubbles on the left hand side of the audit procedure title indicate the state of Audit Procedure, as per the table below.
In the Create/Link Audit Procedures form, click on the blue hyperlink of the Audit Procedure Title you want to make project specific. Click on the ‘Save As’ button and select the relevant option on how you want to proceed with the new audit procedure. Then click on Save.
The link below provides each different scenario with examples to explain it in more details.
Click here.
For more information on the Capturing Audit Procedures, click on the link below.
Capturing Audit Procedures
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9. IA: Why do I need to Close my audits?
For the Internal Audit module, there is a Snapshot database, which means BarnOwl automatically creates a snapshot of the Audit project when it is closed. This means that information captured in the project is displayed exactly as it was at the time that the project was closed, even if parameters or structures (like the Organisational structure or Process Tree) have subsequently changed.
For more information on Closing audits, click here..
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10. IA: Where can I monitor the action plans that were captured in an audit?
Action Plans that were captured in an audit can be viewed and tracked in multiple places.
a. In the Internal Audit Project from the Action Plan Register
b. In the ERM module form the Action Plan Register or Flat Action Plan Register- Action Plan Register
- Flat Action Plan Register
c. In the BarnOwl Web module, from My Action Plan (this will only show where you are either the owner or originator of the action plan)
Before V11.1
TIP: When you want to see Action Plans linked to Findings that originated from a project in the Internal Audit module, you can add a filter on the ‘Linked Object’ = ‘Finding’
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11. IA: How do I capture planned and actual time on my projects?
Planned and actual hours are captured per project, per task and per resources in BarnOwl.
When you create the project, navigate to the Resources tab and expand the project tasks. The selected resources will be visible under the units in the audit. Enter the planned hours for each resource next to their names. The link below shows more details on this step -
Click here.
Planned hours can also be updated after the project has been created in the Project Detail button > Resource Allocation tab or from the Resource Allocation Register. For detailed steps on how to do that, click on the following link
Click here.
Actual hours are captured within the project from the Capture menu > Actual Hours. The link below gives more details on how to do this
Click here.
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12. IA: Can I email a document in my audit project to someone?
Yes, you can email a document directly from the Internal Audit Project. Select the document in the PFO, which will open the Document Register. Right click on the document and select ‘Email Document’.
The Email Document window will open. Complete the relevant fields and click on Send.
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13. CM: How do I capture a compliance survey (based on an act in BO)?
Compliance Surveys, also known as regulatory checklists can be created within your organisation, to ask a set number of questions to users. Surveys can be created in the Regulatory Universe and applied to the selected units, or the survey can be created directly in a unit.
For more information on how to capture surveys, click here.
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Tip of the Month: BarnOwl Internal Audit Dashboard Report within the PFO
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27 October 2020
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Spotlight Session Insight: Compliance
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BarnOwl Brochure
1 April 2023
BarnOwl software provides an integrated, holistic and system-driven approach to GRC and assurance.
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Tip of the Month: Internal Audit Dashboard Reporting
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Tip of the Month: Risk Rating Methodologies
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Tip of the Month: Announcing BarnOwl’s New, State of the Art, Web-Based Applic...
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Tip of the Month: Risk Rating Methodologies
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Tip of the Month: Embedding Risk Management with RCSAs
20 August 2021
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2 June 2021
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14 April 2021
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24 February 2021
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4 December 2020
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Tip of the Month: BarnOwl Online Help Manuals
27 October 2020
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18 August 2020
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Spotlight Session Insight: “WHAT’S NEW” for Internal Audit Module in Versi...
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Presented by Jade Hiralal Thank you to those who joined us for the “WHAT’S NEW”…
Tip of the Month: Introduction to BarnOwl ECLIPSE
30 June 2020
Did You Know? BarnOwl ‘Eclipse’ is the web-based version of the BarnOwl risk management module.…
Tip of the Month: BarnOwl Remote Training
19 May 2020
Did You Know? You can now attend BarnOwl Training from the comfort of your home…
Spotlight Session Insight: “WHAT’S NEW” for Risk Management Module in Vers...
29 April 2020
Presented by Jade Hiralal Thank you to those who joined us for the “WHAT’S NEW”…
Spotlight Session Insight: Overview of the BarnOwl Risk Management Module (‘Ri...
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Presented by Jade Hiralal Thank you to those who joined us for our first ever…
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22 November 2019
Did you know? From BarnOwl version 10, you have access to maintain the libraries for…
Tip of the Month: How to Use BarnOwl Review Notes
21 October 2019
Did you know? BarnOwl supports the ability to prepare, review and sign off work within…
Tip of the Month: Using BarnOwl Offline Synchronisation
2 September 2019
Did you know? You can use the BarnOwl Offline Synchronisation feature to take online data…
Tip of the Month: The Power of BarnOwl Audit Registers
26 July 2019
Did you know? Many BarnOwl audit clients are not aware of the value that the…
Tip of the Month: Item-Specific vs Unit, Process or Template Data in BarnOwl
3 June 2019
Did you know? You can differentiate between item-specific information and unit/process/template information in the following…
Tip of the Month: 3 Step Approach to ‘Rolling-Over’ Your Risk Registers from...
24 April 2019
Did you know? Many organisations, especially in the public sector, are required to view and…
Tip of the Month: The New Risk Form
27 February 2019
Did you know? From BarnOwl version 9, the Risk form has been updated to include…
Tip of the Month: Using Unit Impact Values to Rate Risk
23 January 2019
Did you know? BarnOwl enables you to rate your risk in two ways: Qualitatively –…
Tip of the Month: Item-Specific vs Unit, Process or Template Data in BarnOwl
5 December 2018
Did you know? You can differentiate between item-specific information and unit/process/template information in the following…
Tip of the Month: Using Voting Template User Lists in Risk and Control Self Asse...
1 November 2018
Introduction BarnOwl has a very powerful voting function, which enables you to configure and distribute…
Tip of the Month: Combined Assurance Using BarnOwl Risk Management
5 October 2018
Did you know? You can capture control ratings for different assurance providers according to level…
Tip of the Month: Creating Follow-up Audits
31 August 2018
Did you know? You can create a follow-up Audit project in BarnOwl, based on a…
Tip of the Month: Using the BarnOwl Updater
24 July 2018
Did you know? BarnOwl has created an Updater tool, which enables you to quickly and…
Tip of the Month: Using BarnOwl’s Data Periods to ‘Roll-Over’ Risks from O...
28 June 2018
Did you know? Most organisations have the requirement to start afresh or at least monitor…
Spotlight Session Insight: BarnOwl Action Plans
21 June 2018
The versatility and scope of BarnOwl Action Plans was demonstrated. This BarnOwl functionality is useful for…
Tip of the Month: How to Get Effective User Assistance
4 June 2018
Did you know? BarnOwl provides several ways for you to get assistance. An online help…
Tip of the Month: Creating and Linking Items in BarnOwl
8 May 2018
Did you know? In the new version of BarnOwl, version 8.6, you can capture and…
Tip of the Month: Item-Specific vs Unit, Process or Template Data in BarnOwl
5 April 2018
Did you know? You can differentiate between item-specific information and unit/process/template information in the following…
Tip of the Month: Viewing the History of an Item
2 March 2018
Did you know? BarnOwl objects all have a History log, which keeps track of changes…
Spotlight Session Insight: Security and Permissions
18 January 2018
Thank you to those who joined us for the Spotlight on BarnOwl Security and Permissions.…
Tip of the Month: Working in Moderation Mode in BarnOwl Lite
4 December 2017
Did you know? BarnOwl enables you to set Moderation mode for users working in BarnOwl…
Tip of the Month: Saving and Sharing Dashboard Report Layouts
27 September 2017
Did you know? In the BarnOwl Dashboard reports, you can save a layout and then…
Spotlight Session Insight: BarnOwl Dashboard Reports – Discover the Versat...
17 August 2017
On the 17th August we directed our Spotlight on the Risk Management Dashboard Reports. BarnOwl…
Tip of the Month: Quantifying Risk Appetite
1 August 2017
Tip of the Month – Quantifying Risk Appetite Did you know? You can quantify your…
Tip of the Month: Selecting Users
3 July 2017
Did you know? BarnOwl has introduced a new form for selecting users. The aim of…
Tip of the Month: Using Data Periods in BarnOwl
30 May 2017
Did you know? BarnOwl enables you to set up data periods, which can be used…
Spotlight Session Insight: BarnOwl Custom Fields
4 May 2017
The May Spotlight focused on BarnOwl Custom Fields. We demonstrated the versatility of the custom…
Tip of the Month: Creating Recurring Votes, Surveys and Questionnaires
3 May 2017
Did you know? You can set up recurring votes, surveys and questionnaires in the Template…
Tip of the Month: Creating and Using Custom Incident Registers
27 March 2017
Did you know? BarnOwl enables you to create custom ‘incident’ registers, which can be used…
Spotlight Session Insight: BarnOwl Workshops – Unleashing the power of Bar...
23 March 2017
BarnOwl’s first Spotlight for 2017 focused on the use of the BarnOwl Workshop functionality and…
Tip of the Month: Using Favourite Views
20 February 2017
Did you know? You can customise the BarnOwl registers to display only the information…
Spotlight Session Insight: BarnOwl Libraries – Organising your BarnOwl data
30 November 2016
BarnOwl presented their Last session for the year on 30 November 2016. The topic under…
Tip of the Month: Selecting Units and Processes
28 November 2016
Did you know? BarnOwl has enhanced the Select Unit and Select Process forms to make…
Tip of the Month: Working with Flat Registers
24 October 2016
Did you know? In addition to standard and global registers, you can open a flat register…
Tip of the Month: Using Key Indicators in BarnOwl
28 September 2016
Did you know? Key Performance Indicators (KPIs) and Key Risk Indicators (KRIs) can be used…
Tip of the Month: Maximising Screens in BarnOwl
25 July 2016
Tip of the Month – Maximising Screens in BarnOwl. Did you know? In the latest…
Spotlight Session Insight: Self-help – Helping you to help yourself
19 July 2016
BarnOwl presented their July Spotlight session on Tuesday 19 July. The topic discussed was “Helping…
Tip of the Month: Closing Unused Register Tabs to Speed Up Performance
28 June 2016
Tip of the Month – Closing Unused Register tabs to Speed up Performance Did you…
Tip of the Month: Creating Recurring Votes, Surveys and Questionnaires
30 May 2016
Did you know? You can set up recurring votes, surveys and questionnaires in the Template…
Spotlight Session Insight: Compliance
17 May 2016
BarnOwl proudly presented a “Spotlight” session on 17th May 2016 covering the topic of Compliance. …
Tip of the Month: Screens Open in Edit Mode
26 April 2016
Did you know? In BarnOwl version 8, all BarnOwl Capture and Edit screens open automatically…
Tip of the Month: Displaying “Save Successful” Messages
29 March 2016
Did you know? In BarnOwl version 8, a Save and Close button was introduced to…
Spotlight Session Insight: Incident Management
15 March 2016
BarnOwl proudly presented a “Spotlight” session on 15th March 2016 covering the topic of Incident Management.…
Tip of the Month: Using the Wrap Text Feature
25 February 2016
Did you know? BarnOwl enables you to wrap the text displayed in the Register grids.…
Spotlight Session Insight: KRIs and KPIs in BarnOwl
27 January 2016
BarnOwl proudly presented a “Spotlight” session on 27th January 2016 covering the topic of KRIs and…
Tip of the Month: Sorting a Grid on Multiple Columns
22 January 2016
Did you know? You can sort any of the grids in BarnOwl using multiple columns.…
Spotlight Session Insight: Reporting
17 November 2015
BarnOwl proudly presented a “Spotlight” session on 17th November 2015 on the topic of Reporting. In…
Tip of the Month: Setting up Control Ratings Reminders
10 November 2015
Did you know? BarnOwl can be configured to send periodic, scheduled e-mail reminders to control…
Tip of the Month: Using BarnOwl Scorecards
2 October 2015
Did you know? BarnOwl has built in scorecard reports, which enable you to view an…
Tip of the Month: Using the BarnOwl Online Help
3 September 2015
Did you know? BarnOwl has an online Help which you can use to quickly find…
Spotlight Session Insight: Voting and Surveys
11 August 2015
BarnOwl proudly presented a “Spotlight” session on 11th August 2015 on the topic of Voting, Surveys…
Tip of the Month: Saving Favourite Reports
4 August 2015
Did you know? You can save reports that you use frequently to the "My Favourite…
Spotlight Session Insight: Audit Objectives
22 July 2015
BarnOwl was proud to present their first “Spotlight” session on 22nd July 2015 with the maiden…
Tip of the Month: “Select all” or “Deselect all” in BarnOwl Checked Tree...
1 July 2015
Did you know? You can “select all” or “deselect all” in BarnOwl checked Tree View…
BarnOwl Spotlight Session Presentation: BarnOwl Incident Management (IM)
29 August 2024
BarnOwl Spotlight Session Recording: BarnOwl Incident Management IM
29 August 2024
BarnOwl Spotlight Presentation: BarnOwl Key Indicators (KIs) with Financial Peri...
26 July 2024
BarnOwl Spotlight Recording: BarnOwl Key Indicators (KIs) with Financial Periods
26 July 2024
Spotlight Session Presentation: BarnOwl Version 11.2
5 March 2024
Spotlight Session Recording: BarnOwl Version 11.2
1 March 2024
Spotlight Session Presentation: A Step by Step, Self-Help Guide and Demonstratio...
2 October 2023
Spotlight Session Recording: A Step by Step, Self Help Guide and Demonstration o...
29 September 2023
Spotlight Session Presentation: BarnOwl Power BI And SSRS Standard Report Packs
31 July 2023
Spotlight Session Recording: BarnOwl Power BI and SSRS Report Packs
28 July 2023
Spotlight Session Presentation: BarnOwl Version 11
29 May 2023
Spotlight Session Recording: BarnOwl Version 11
26 May 2023
Spotlight Session Recording: Internal Audit Review and Sign off Process
3 April 2023
Spotlight Session Recording: BarnOwl Eclipse – Action Plans
28 March 2023
Spotlight Session Presentation: Action Plans
30 June 2015
